Sample Letters
To drum up publicity and support for your NCSD event, you can send personalized letters and press materials to local media, as well as key people who can help with your local event. We’ve included some sample documents below to serve as templates for you to use. Simply replace the bracketed sections in the templates linked below with details specific to your event. After sending your letter or press materials, be sure to make a follow-up call to confirm it was received and to provide further details if needed. (Do not use these sample letters in present form.)
Sample Letter Requesting Community Support (Word or PDF) Send this letter to your mayor, governor, county executive, president of city council, director of hospital or cancer unit, support group leaders, religious leaders, local businesses, media contacts, or anyone else who may be able to help publicize or support your NCSD celebration. The letter includes examples of specific requests you can make, such as issuing a proclamation or recruiting volunteers. However, you can customize it to request any type of donation, sponsorship, publicity, or support.
Sample Proclamation (Word or PDF) To help promote National Cancer Survivors Day®, organizations are encouraged to seek an official proclamation from their mayor or governor declaring Sunday, June 7, 2026, as National Cancer Survivors Day® in their city or state. Often, the mayor or governor may be willing to attend the event and read the proclamation in person. If they are unable to attend, they may send a representative. This sample proclamation serves as a template and should be accompanied by a letter requesting support (see sample letter above).
Sample Letter to the Editor (Word or PDF) Writing a letter to the editor of your local newspaper or other local publication can be an effective way to bring visibility to your NCSD event. You can use this template to draft your own letter to the editor, informing them and their readers of your upcoming Celebration of Life.
Sample Press Release (Word or PDF) Putting out a press release about your local National Cancer Survivors Day® celebration can be a powerful way to boost awareness, attendance, and support. You can use this template to draft a press release announcing your NCSD event and share it with local media outlets, community calendars, and bloggers or influencers.
Sample Media Advisory (Word or PDF) Three to five days before your Celebration of Life, place last-minute reminder calls or email a Media Advisory to all media contacts. A media advisory is a document you write to alert the media about an upcoming event. It’s basically an invitation, and should be concise. You can use this template to create a media advisory inviting the local press to your NCSD event.
Sample Public Service Announcement (PSA) (Word or PDF) One way to bring visibility to your event and help raise awareness of the issues of cancer survivorship is to ask your local radio or television stations to play a public service announcement about National Cancer Survivors Day®. This sample template offers a selection of PSAs with different running times and should be accompanied by a letter requesting support (see sample letter above).
